Job Summary

The Front Office Associate greets and assists Clients, Vendors, Candidates for Hire and Employees as needed. They are responsible for ordering lunches, maintaining the front lobby, kitchens and conference rooms and assisting other departments, including the Senior Leadership team with administrative tasks as needed.

Responsibilities

• Greet clients, candidates and vendors, then locate the employee they are scheduled to visit
• Keep front lobby, kitchen and conference rooms cleaned, stocked and organized at all times
• Order and set up food in conference rooms for client & team meetings
• Facilitate when visitors/guests are in the building; make dinner reservations, arrange seating, notify employees, etc.
• Assist with all social and employee engagement activities and events
• Order supplies for the office, upcoming events, and for managers, as needed

· Provide administrative support to the Fulfillment department.

o Assist with calling stores,

o Process web based hotline requests

o Help track reports

o Invoicing as needed

• Assist other departments with administrative tasks, such as data entry, invoice processing, etc.
• All other duties as assigned by Manager and Senior Leaders

Qualifications

• High School Degree or equivalent education level
• Prior administrative or clerical experience required, 2 years minimum
• Excellent written and verbal communication skills
• High level of organizational skills and focus
• Self-motivation with the ability to take tasks and run them to completion
• Ability to remain productive and efficient while multitasking in a fast-paced environment
• Proficiency in communication, CRM, ERP and other software platforms, including MS Office Suite, Sugar CRM (or similar), Smartsheet (or similar), MS Dynamics 365
• Preferred experience in Adobe Creative Software (Illustrator, Photoshop)

Physical Requirements

• Must be able to work in the office 8am to 5pm, M-F
• Must be able to sit, climb, bend, lift, and kneel
• Be able to lift up to 50lbs